Upon request, we will happily email or send you a copy of our current Terms and Conditions, which fully outline your duties and responsibilities as a Landlord.  Should you wish to discuss the process further or in greater detail, please give us a call, pop into the office, or we’ll come and see you at home.

We may hold copies of your photographic identity documents and at least one document that confirms your home address.  This is required to protect our position and look after your interests.  It assists us to ensure we are dealing with the owners of the property and we are not becoming involved in any money laundering situation. This will never be passed to third parties.  We use enhanced third party software to carry out these checks and by signing the terms of business you are consenting to this.


Firstly, if you are considering renting your property, you will require a market appraisal.  At Rampton Baseley we can offer you a free, no obligation appraisal of the current market value of your home.  We have extensive knowledge of both the market and the area, and will give you comparable evidence to justify our valuation.  At this stage we may also recommend to you anything that we feel will maximise the potential of your property and get you the highest rent.  As the lettings market is so seasonal, we do recommend that if you get an appraisal far in advance of your move, you should review the price prior to marketing.

Instruction of the Agent

Having received your verbal valuation, you will then receive a written valuation. You may find this useful when getting approval from your mortgage company to let your home.  You will then need to return a signed set of our Terms and Conditions along with a set of keys to the property and a copy of a valid EPC (we can book this on your behalf) to us.  Once we have these, we will immediately contact our existing applicant database to arrange viewings.  Within 48 hours, professional photographers and floorplanners will also visit your property.


At Rampton Baseley, we pride ourselves on our conscientious service so you can be assured of regular contact regarding how your property and the wider market as a whole is performing.  We will also give feedback pointing out any potential problems or issues.  Please note that the Lettings market can change very quickly depending on the level of supply and demand.  Keeping abreast of any changes will ensure that your property is correctly placed in terms of price and presentation.

Rampton Baseley is part of the Propertymark Client Money Protection Scheme

Rampton Baseley is registered with The Property Ombudsman


We will ask that any offer we receive be put forward in writing, together with any special conditions that need to be highlighted in the negotiations.  We are obliged to put forward any offer that we received. We will then call you to discuss them in person as well as emailing the terms for your reference and consideration. Once you have accepted an offer, subject to contract and referencing, we will take a deposit of a week’s rent from the Tenant to show their intention to proceed with the let.  We will immediately draw up the draft Tenancy Agreement and ask the Tenants to complete a referencing form.

In the period between taking a deposit and agreeing a final draft, there will generally be a commitment to proceed in good faith, agreeing exclusively to both the landlord and the tenant.  Having taken a deposit we will usually agree to stop viewings.


Our standard fees are the following:

Letting and rent management– 12% inc VAT (10% + VAT)
Letting and management – 19.2% inc VAT (16% + VAT)

Short term lettings – 24% + VAT (28.8% inc VAT)

Other charges incurred are the following:

Preparation of the tenancy agreement, registering the deposit, referencing, AML and Right to Rent checks – £427 + VAT (£512.40 inc VAT)
Renewal addendum to the tenancy agreement including updating the Right to Rent checks (if needed) – £150 inc VAT

The Landlord will be liable for the cost of the pre-tenancy professional clean and the inventory and check in at the start of the tenancy and the inventory check out at the end of the tenancy.  Prices are dependent upon the size of the property and independent companies are employed to carry out these services.

Other costs:

Energy Performance Certificate – approx. £90 inc VAT

Gas safety certificate – approx. £84 inc VAT

Change of tenant paperwork for non managed Landlords including Right to Rent checks, addendum, prescribed information, re-registering the deposit – £150 + VAT (£180 inc VAT)

Assisting with insurance claims over £1000 – 10% + VAT of the value of the claim

Project managing, organising and overseeing works exceeding £2,500 – 10% + VAT of the total cost of the work

Electrical Safety Checks
Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020 require landlords to have the electrical installations in their properties inspected and tested by a person who is qualified and competent, at least every 5 years. A copy of the electrical safety report must be given to the tenants, and to the local authority if requested.
The Regulations apply to new tenancies from 1 July 2020 and existing tenancies from 1 April 2021

Our Marketing
methods include the following:


This is updated daily and full colour details of your home are placed on our website.  In addition, Rampton Baseley will also list your property on the following national property websites: Primelocation, Zoopla, Rightmove and OnTheMarket.

Office and Window Displays

External and internal photographs will be prominently displayed in  our premises in order to optimise exposure to the market place.

To Let Board

This is the most simple and effective marketing tool, visible 24 hours a day.


As soon as our particulars have been approved, they will be emailed to all suitable applicants.


In addition to emailing, we will also follow up with telephone calls to all applicants that received your particulars and talk them through the details of your property.


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About Rampton Baseley

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